Presentations at Snowbird

Hint #1: If you run Office 2007, save your files in the older format (e.g. "name.ppt", not "name.pptx").

Hint #2: There is a "Package for CD" option in Office 2007 version, for saving to a CD or saving on your USB drive that is advertised to pack everything into a well formatted file, including pictures and video.

Hint #3: If your presentation includes a video clip, be certain that the clip is inserted directly into your Powerpoint presentation, and that the clip is saved as a separate file in the same folder. We have run into a total path length limitation for video presentation so avoid deeply nested folder structures and long file names.

Two computers, configured as are those in the presentation rooms, will be available in the coatroom in the ballroom lobby (see schedule below). These computers are to be used only for previewing presentations or for converting presentations from Mac to Windows. They are not the computers that will be used during your presentation.

Ballroom lobby coatroom schedule: the coatroom will be open only while the registration desk is occupied.

• Saturday 1 pm - 10 pm
• Sunday 8 am - 5 pm
• Monday, and Tuesday same as Sunday
• Wednesday 8 - noon
• preview room additionally avail Sunday-Tuesday 7:00 pm -9:00 pm

Check with the reservation desk when you arrive for any changes to the hours above.

Naming your file. Save your presentation file using your surname as it appears in the conference program.

Mac Powerpoint users. You must load onto a Windows machine (like those in the coatroom), review your talk, fix minor formatting errors and re-save as a Windows-format Powerpoint file, not as a default Mac-format file. This includes your graphics. Make sure they are in a window's friendly format (gif, jpeg)

Animations and videos. Presenters will have a remote to change slides but will not have control of the computer mouse. Consequently, all animations and videos must either start automatically or be triggered by a click (forward slide change).

Help. If you have problems you cannot solve please check with one of the volunteers, or failing all else come to the registration desk, and we will try to help.

MOST IMPORTANT!

Loading your program. Once you have checked your file and given it a file name as indicated above, IT IS YOUR RESPONSIBILITY to assure that it is loaded into the appropriate folder on the desktop of the computer in the Ballroom where you will speak, as indicated in the conference program. The desktop of the computer in each ballroom will have a series of folders labeled by day and time of day (e.g. Sunday morning, Tuesday afternoon, etc.).

On the day before you are scheduled to speak (unless you are scheduled to speak on Sunday), during one of the breaks, or after formal sessions have ended in the afternoon, you must load your file into the appropriate folder. For example if you are speaking in Ballroom 3 at 15:00 on Monday, you should load your file onto the computer in Ballroom 3 into the folder on the desktop that is labeled “Monday afternoon.”

If you are speaking on Sunday morning, you will have to load your presentation during the morning coffee break. If you are speaking Sunday afternoon, you will have to load your presentation during the lunch break on Sunday. During these two breaks, priority of access to the computers in the ballrooms will be given to those speaking on Sunday.