a. There should be a lower annual meeting registration fee for pre-registrants than for those who register at the meeting. The exact fee schedule will be determined by the local organizer(s).

b. It is the responsibility of the Secretary that the February NEWSLETTER shall carry a request for bids to host the annual meeting to be held three years hence. The President and First President- Elect are jointly responsible for obtaining bids for future annual meeting locations. (Revised at 1995 E.C. meetings.)

c. Travel funds will not usually be provided for officers or committee chairs to attend the regular annual meetings except in special cases by presidential approval. (Revised at 1999 E.C. meetings.)

d. The Plenary Committee shall be comprised of Senior Program Officer (SPO), President, and Local Host/Designated Host (hereafter, ‘Host’). The Host takes the lead in selecting the Keynote Speaker, in consultation with the rest of the committee, and assumes responsibility for his/her invitation. The program should include one or more plenary sessions in which Fellows of the Society review their research accomplishments in the context of their research areas. The SPO takes the lead in choosing one Fellows Lecturer, after consulting with the other committee members. The President takes the lead in choosing a Distinguished Animal Behaviorist (or second Fellows Lecturer or President's Choice Lecturer), again in consultation with the rest of the committee. If a fourth plenary is to be scheduled, the Plenary Committee shall make that choice collectively. Each Plenary Committee member shall be responsible for extending an invitation to their chosen speaker and for maintaining correspondence with the speaker as needed until the meeting. The Program Officers will schedule the time and day of the talks and will inform the other members of the Plenary Committee of these details. Selection of speakers shall not be restrictive except that the speakers shall not be members of the ABS Executive Committee at the time of selection. (Revised by EC eVote October 2006.)

e. The Local Host is responsible for providing an honorarium to the Keynote Speaker. (Enacted at 1983 E.C. Meetings; revised at 1996 & 2000 E.C. meetings.)

f. The purpose of the Keynote Address is to provide the membership with an opportunity to hear from an individual whose contributions are relevant to the study of animal behavior. The person selected should present a lecture that integrates aspects of animal behavior or relates the study to other fields in inquiry. Examples are neurology, linguistics, philosophy, engineering, and the environment. The Keynote Speaker need not be a member of the Society. It is expected that the Speaker be available for discussion during the meeting.

g. ABS will meet with another organization for a meeting in addition to the ABS Annual Meeting whenever the geographic location and timing is compatible with the ABS Annual Meeting.

h. Abstracts from the annual meeting of the Society should not be sent to libraries or individuals, upon request, since these are not published materials. Also, programs will not be sent to non members.

i. The Host shall waive the registration fee for all plenary speakers, and shall be responsible for providing an honorarium ($500-$1000) for the Keynote Speaker and covering all expenses (e.g., travel, housing, and banquet) for that speaker. The Society shall be responsible for providing an honorarium ($500-$1000) for the Distinguished Animal Behaviorist and covering all expenses (e.g., travel, housing, and banquet) for that speaker. The Society shall be responsible for providing an honorarium ($500) to other plenary speakers, whom shall be responsible for their own travel expenses. (Enacted at 1983 E.C. meetings; revised at 1996 E.C. meetings; revised by eVote October 2006.)

j. Concerning the taping of presentations at the national convention.

1. A person who desires to make audio recordings of a presentation must obtain permission from the speaker.

2. If a speaker's presentation is to be recorded, this will be announced by the moderator.

3. The following statements will appear in the program booklet:

   1. "Audio recording of presentations at ABS meetings is permitted only with prior approval of the speaker."

   • b. "Video taping may be allowed only under special circumstances with prior approval of the Program Officers, the Executive Committee, and the speaker." (Enacted at the 1986 E.C. meetings; revised at the 2000 E.C. meetings.)

k. At the annual meeting of the Society, ABS does not allow commercial advertisement outside of the exhibit area, and commercial advertisers pay an exhibitor's fee which is established by the Junior Program Officer in consultation with the Local Host. (Enacted at the 1985 E.C. meetings; revised at the 1990, 1992 & 2000 E.C. meetings.)

l. The Society will make passes available to members of the press for purposes of attending the meeting. (Revised at 2000 E.C. meetings.)

m. The local host should make arrangements for day passes for K-12 teachers and other local professionals who are not ABS members. (Enacted at 2000 E.C. meetings.)

n. The local host will provide a free exhibit table and free registration for one NSF representative and one NIH representative. (Enacted at 2000 E.C. meetings.)

o. The EC will assume financial responsibility in the case of unanticipated losses for the ABS annual meeting. The host of the meeting must have budgetary approval by the Treasurer who represents the Society’s interest before registration fees are set. Surplus meeting funds shall be returned to the Society by the meeting host. (Enacted May 2006; revised at 2007 EC meeting.)