updated 19 May 2004, send corrections to Philip.Stoddard@fiu.edu
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TALKS : will be 15 min. in length with 12 min. for presentation and 3 min. for questions. A single LCD projector with PC laptop and a VCR with connection to the projector will be available in each room. Please note that there will be NO slide projectors and all presenters must use Powerpoint for audio-visual supports. The laptops supplied in each room and the prep room PCs will be running Windows 2000/XP and MS Powerpoint 2000 , the laptops will be Sony VAIOs with a Pentium 4 processor of 2.80 GHZ and 512 MB of RAM . Video software includes Apple Quicktime, MediaPlayer, Windows Media for Windows and RealPlayer. Laptops will be connected to an amplifier and a set of speakers. We strongly encourage you to try out your presentation on this operating system and in this format before coming to the meeting (Note - Mac users should add a ".ppt" extension to their powerpoint presentation file, and should try out the presentation on a PC before the meeting).
Presenters will not be permitted to use their own computers for presentations due to the time delays associated with connecting and disconnecting systems. There will be 2 higher end desktops available for CD burning (bring your own CD-R); however computers will have no internet access. Please note that there will be no ZIP drives available and all presentations must be burned onto a CD. All presentations will be run from the laptop hard drive and not from your CD. Please plan and organize your presentation so it can be quickly copied to the laptop hard drive.
Presenters should save their presentations as a Microsoft Powerpoint 2000 or 98 file burned onto a CD. Video/audio clips must be saved on the same media as the Powerpoint presentation, and as much as possible embedded in the presentation. A preview room will be available to examine presentations in advance. We urge all presenters to check their presentations for minor incompatibility problems with the software provided so that adjustments can be made in advance. Also, given the memory limitations of the computers available, avoid creating very large video clips.
Naming your file and your disk
Save your presentation file using your own surname.Write your surname and the day (Sunday, Monday etc), time and auditorium (I, II, or III) of your talk on the CD, using a felt-tipped pen that is not so fine that it can gouge. Do not stick a label on the disk (or peel a label off) or write with any hard or sharp instrument like a pencil or ball-point pen. After naming your disk, verify that the file can be successfully loaded and used.
Instructions for uploading Powerpoint presentations
Presenters will be able to upload their powerpoint files onto the laptop computers of their assigned room on Saturday 12 th of June from 9 am to 9 pm, at the Oaxaca auditorium. We strongly recommend that all presenters who can upload their files on this day do so, as this will allow for necessary last-minute changes and avoid last-minute rushes during the meeting. All members presenting talks on the 13 thmust have their files uploaded on the 12 th as there will be no other time to do so. Members presenting on the 14 th – 16 th and unable to upload their files on the 12 th will be able to do so from 6:45 pm to 7:45 pm on the 13 th, 14 th and 15 th. Note that presenters must upload their files at the latest on the day before their presentation. Evening uploading will be in the section (I, II or III) of the Oaxaca auditorium where the talk will be presented.
Remote control of your Powerpoint presentation
Please note that although presenters will have a remote control (to change slides) they will not have control of the computer’s mouse, therefore all animations and videos must either start automatically or be triggered by a click (forward slide change).
Please contact Cristina Rodriguez Juarez <cjuarez@miranda.ecologia.unam.mx> if you have any specific questions or would like to make a specific request regarding AV equipment.
Useful Link: Additional tips for PowerPoint users